At the end of this workshop, participants will be able to:
PowerPoint Basics
http://www2.mcdaniel.edu/its/InTechWorkshops/powerpoint_basics.htm
I. INTRODUCTION TO THE PROGRAM

A: TOOLBARS

OBJECTIVES: 
    • Overview of Toolbars
    • How to Get Tools
    • Open Existing Presentation and New Presentation
    • Change Views

SKILLS:
1. To Access Toolbars:
        • View -->Toolbars
        • select the toolbars you need
        • Standard, Formatting, and Drawing should be the minimum selected toolbars
2. To Open Existing Presentation
  • File-->Open
  • navigate through computer to select ppt file
3. To Change Views:
  • View--> Normal
  • View--> Slide Sorter
  • View--> Slide Show
4. To Open New Presentation
  1. File --> New
  2. in the "New Presentation" Panel that opens up on the right, select "Blank presentation" or "From design template"

B. SLIDE BASICS
OBJECTIVES
    • Slide Design
    • Slide Layout
    • Design Templates
    • Color Schemes and Animation Schemes
    • Insert Picture, Clip Art, Table, Chart
    • Font Basics

SKILLS
1. To Change Slide Design (and/or to access Design Templates):
    1. Format --> Slide Design
    2. in the Slide Design panel that opens on the right, select a design template by clicking on one of the examples
    3. click on the arrow and select to apply to all slides or to selected slides
2. To Access Color Schemes
    1. Format --> Slide Design
    2. in the Slide Design panel that opens on the right, select "Color Schemes"
    3. select a color scheme by clicking on one of the examples
    4. when you click on a screen, an arrow appears to the right of the example
    5. click on the arrow and select to apply to all slides or to selected slides
3. To Access Animation Schemes (really slide transition scheme)
    1. Format --> Slide Design
    2. in the Slide Design panel that opens on the right, select "Color Schemes"
    3. select an animation scheme by clicking on one of the listed options
    4. Caution: the best bet is to select something subtle or "no animation"
    5. Default is that it applies to only the selected slide; to apply to all slides, click the "Apply to All Slides" button at the bottom of the panel.
4. To Insert a Photo
    1. Insert --> Picture --> From File
    2. navigate through your computer and select an image

5. To Change Font
    1. You can use the toolbar icons for font, bold, italics, etc.
    2. You can also select Format --> Replace Fonts and use the replace font tool to replace all specific fonts in a presentation
II.  CREATE A BACKGROUND ON THE MASTER


Objectives:
    • Work with the Master
    • Slide Master Setup
    • Learn Drawing Tools
    • Slide Layout
    • Design Templates
    • Color Schemes and Animation Schemes
Skills:
1. To Access the Master:
  • View --> Master --> Slide Master
  • Note: Anything drawn or inserted on the Slide Master will show up on all slides
2. To Access Drawing Tools
  • By default, the drawing tools are located on the bottom toolbar of the development window
  • If not, click on View --> Toolbars --> Drawing
  • Note 1: if a basic shape is "grayed out," click on (or draw then click on) a shape with the rectangle or eclipse tool
  • Note 2: to un-select a tool, click on the pointer arrow at the far left of the toolbar
SPECIFIC WORKSHOP TASK:
      1. Practice drawing (10 minutes); delete slide
      2. Open Slide Master
      3. Insert _ppt_bar_top_red.jpg (in PPT_workshop_files/images on the desktop) and place at top of screen
      4. Draw a long slim (dark red) rectangle along the left side
      5. Change title font to Ariel Dark Red
      6. Change text font to Ariel Dark Blue

     

III.  ADD ADDITIONAL SLIDES, CREATE A FOLDER, & HYPERLINK

OBJECTIVES:

    • Insert New Slides and build a 7 slide presentation
    • Hyperlink to different slides
    • Hyperlink to different objects
SKILLS:
1. To Insert a New Slide
      • Insert --> New Slide
      • Click on one of the slide layouts that show up in the slide layout panel

2. To Make a Hyperlink to another slide
  • Highlight the text you want to make hyperlinkable
  • Insert --> Hyperlink
  • Click on "Place in this Document" button at far left of dialog box and select a slide

3 . To Make a Hyperlink to a Word File in the folder

    • Highlight the text you want to make hyperlinkable
    • Insert --> Hyperlink
    • Click on "Current Folder " button and select the Word (.doc) file
4 . To Make a Hyperlink to a file on the internet
  • Highlight the text you want to make hyperlinkable
  • Insert --> Hyperlink
  • enter the URL (beginning with http://) in the address box

NOTE: When a PowerPoint presentation hyperlinks out to other files, it is absolutely essential that you first build a folder, put all files (including the presentation) in that folder, THEN make the hyperlinks. Later, when you publish, burn to a CD, or transport the presentation, you must publish/burn/transport the entire folder--not just the presentation in the folder.

Specific Workshop Task:

    1. Make certain you are on View --> Normal
    2. Add 6 OR 7 new slides
    3. Insert a few pictures on the slides from ppt_workshop_files/images (such as mouse.jpg, three_table.jpg, stairs.jpg)
    4. Save the ppt file in a new folder (workshop) on the desktop
    5. Open Word, enter some text, and save the Word file in the workshop folder on the desktop
    6. Enter some text on one slide; highlight the text and make a hyperlink to another slide
    7. Enter some text on one slide; highlight the text and make a hyperlink to the Word File
    8. Enter some text on one slide; highlight the text and make a hyperlink to http://www.mcdaniel.edu
IV. SAVE, EXPORT, AND PRINT

OBJECTIVES:

    • Be able to "send to" (export) to Word
    • Understand limitations of making a "Web page" (series of pages)
    • Know how to print slides and handouts (6 slides to a page; 3 slides to a page)
SKILLS:
1. To Send To (Export) Word
        • File --> Send to --> Microsoft Word
        • Select any of the options and watch what happens
        • Save the Word file

2. To Save as a single Web page: .mht file(PowerPoint 2003)
    • This only works on PowerPoint 2003 and can be read only in Internet Explorer
    • An .mht file is an embedded html file, where images and some media are embedded in the file (and not linked). Use cautiously.

3. To Save as a set of HTML pages

      • File --> Save As Web page (in PowerPoint 2002)
      • File --> Save As Web Page (and select htm as the option in PowerPoint 2003)
      • Note 1: that Ppt creates a single index page and a folder with all linked files.
      • Note 2: Netscape can almost never read the files effectively; Users should be directed to IE.
4. To Print Slides
  • File --> Print
  • In the "Print what:" box, select Slides
5. To Print Handouts
  • File --> Print
  • In the "Print what:" box, select Handouts
  • Note: You can choose how many slides per page; 6 is usually the default
6. To Use Pack and Go
  • File --> Pack and Go
  • This feature (you get a wizard) creates an executable file that can be exported to the A drive; if larger than 1.4 MB, it prompts you to insert additional disks;
  • Note: This is an old technology. Best to burn to a CD or use a thumb drive. This is, however, a good backup strategy when you are taking your presentation on the road.
Specific Workshop Task:
      1. Experiment with export to Word feature
      2. Experiment with save as Web page feature
      3. Experiment with printing slides/handouts