Effective Email Strategies – Grade 9

1. While grammar and punctuation are not as important as in formal letter writing, emails should be as grammatically correct as time permits and should be understandable for the reader.

2. When writing emails try not to be sarcastic. The reader cannot tell that there is sarcasm in your tone and may take offense.

3. Feel free to ask questions. Email can be sent in a matter of seconds and questions may be answered in a matter of minutes.

4. When emailing people in authority situations, use proper letter writing techniques. Include dear, sincerely, and the date.

5. Respond to emails in a timely matter. The information that a person is asking for may be very important to what they are doing.

6. Do not email strangers personal information.

7. Be careful who you forward messages to. Many people do not enjoy getting them and some may contain viruses.

8. When including fancy texts or graphics remember that not everyone has the ability to see these items the way you do. By the time the reader gets it they might see something completely different then you sent.

9. Learn how to send group emails. It’s time saving and makes it easy to distribute a lot of information quickly. Whether it’s a study group or your friends planning on what they should do this weekend, it will save you a lot of time.

10. Do not open emails from people you do not know. Emails may contain viruses or bugs that could affect your computer. If you receive something from someone you don’t know send that person an email asking who he or she is.