Emilie
Johnson
SLM
581
Elective
#8
Email Tips for the Classroom
Email is a fast, effective
way to send a message. Here are some
helpful hints and tips to ensure that the email you are sending is appropriate!
1. Be concise and brief when writing messages and
replies. The friend receiving email
does not want to read a novel written by you.
Get to the point as quickly as you can!
2. Avoid using
too much humor! Something that
you find to be very funny may not be so hilarious to someone else. Make sure you know whether your friend will
think the message is funny or not. If
you question it, don’t send it!
3. Never use
all capital letters! DO YOU WANT TO
BE YELLED AT!! Capital letters in an
email usually mean that the sender is angry or trying to talk loudly. Often times, the person reading the email
will be offended! For one or two words
for emphasis is ok.
4. Use emotion
symbols or smile icons
to show feelings.
By adding a quick (blink), (hug), or smile icon to your email, the
reader will know how you are feeling.
This will make the email more of a one on one conversation because there
is something for the reader to visualize.
5. The
“subject” line should be descriptive. Would you send
a card without a reason? The subject
line should always have something written in it. The reader should always know what the content of the email is
going to consist of.
6. Grammar and spelling is key!! You want to be taken seriously, right
Make sure that all words are spelled
correctly and all grammar is correct before pressing send. If you have spelling errors, the message
will not be taken seriously and will probably be ignored.
7. Create a
signature for your emails. The reader
should know whom the email is from even if they are familiar with your email
address. Always sign the bottom of the
email, whether it be cute or plain.
8. Clearly
describe attachments. If you attach
a file to your email, make sure it has to do with what you are talking
about. The reader will not open it if
they are not sure what it is in case of a virus or spam.
9. Avoid using
long sentences. It is slightly harder
to read from a computer screen. Make
sure your sentences are easy to read and not too long. The reader will get bored with long, drawn
out sentences and stop reading your important email.
10. Finally,
pause and read over the email before sending!!
It is easier to write something than actually say it to the
reader’s face. Before sending the
email, not matter what it is about, make sure that the tone seems nice enough
and that the information is easy to understand and relevant. Do not send an email that would get your in
trouble later on!!